How to Set up a Remote Learning Workspace in 4 Easy Steps

September 6, 2021

With the emergence of COVID-19, the organizations were in need of rapid transformation of all the business operations and activities. The remote work came into being to keep the operations continue even during lockdown situations all over the world. The organizations shifted to work from home and therefore faced certain challenges when it comes to remote work. Organizations are doing their best to make sure that the employees work seamlessly without any distraction or lack of communication. Similarly, online learning also suffered. The distance learning workspace for students has got very challenging. It is critically important for the education sector to create a workspace at home for students.

When it comes to organizations, one important thing is that they need to deal with workers of different types. As workers are of different nature, their needs also vary and it becomes even harder when it comes to providing all the facilities in an online environment. So first we will be looking at different types of workers and their different needs and then take into consideration the steps for setting up a space for distance learning and distance learning workspace ideas.

Types of Remote Workers


Wherever your employees work, it is important to support the needs of each employee. Also to ensure that the productivity of employees remains unaffected, it is crucial to provide them with all the equipment and facilities they need. So let’s first look at different types of workers and their needs and how remote work could be made more seamless for them. 

  1. Co-located

The first type of worker is a co-located one who always loves to work from the office. Even in some areas of the world, the government allowed 25% of employees to work from the office and all others to work from home. In that case, some co-located workers preferred working from the office. They love to work with their coworkers and ensure face-to-face interaction with them instead of just doing video conferencing by sitting at home. No matter if this type of worker is part of some hybrid team or the one working from the office entirely.

  1. Remote

The second type of worker is remote who finds work from home more comfortable instead of coming to the office to work. They do not prefer the traditional work environment and are location-independent. They like to interact with others through videos, calls, and meetings instead of face-to-face conversations.


  1. Hybrid

The third type of workers is hybrid which means that they belong to the category of both remote and co-located workers. They can spend the day working at the office and the other day at home. Hybrid employees are able to work in any environment and wherever they are, they used to be very productive irrespective of the workspace. They can adapt to calls and videos for meeting purposes and can also work from an office with face-to-face interactions. They know how to create a virtual learning space at home and adjust the work requirement at the office as well.

Workplaces should be Supportive 

Workplaces should be built in such a way that they support workers of different types and nature. The needs of each employee vary that could be with respect to the equipment they require or the nature of the job they do. Another aspect is the experience. If the employee is highly experienced he would have more demands as compared to the fresh employees. Therefore, it is the responsibility of the organization to take into account this perspective of dealing with employees to ensure enhanced employee retention.

For instance, if we talk about the co-located workers, then they would need all the equipment and the meeting rooms should be designed in such a way that space doesn’t get congested. It could be difficult for the employees to work in less space. The meeting rooms should also be well-equipped so that if the workers from the office are connecting with the ones who are at home, the meeting could be conducted seamlessly with workers as well as with the clients.

Hybrid workers could be heavy on the employers and the reason is that there the employers are supposed to provide the facilities in both offices as well as online. For example, a worker uses one desk and does not come consistently. In any case, that desk could not be given to anyone else as all the equipment of that worker is on that desk. Therefore it becomes difficult for employers to facilitate hybrid employees as compared to co-located or remote employees.

Set up a Remote Learning Workplace in Easy Steps

Below are the steps to setting up a space for distance learning that you can follow.

  1. Creating spaces for face-to-face conversations

Employees should also take into consideration the actions that help in remote learning set up at home. As in-home, there are certain distractions and the face-to-face conversation cannot be done with co-workers and the teams with which you use to collaborate on a daily basis while working from the office. When it comes to remote work, it becomes crucial to establish a virtual office space set up that helps workers work easily. The face-to-face conversation thus could be made easy for them by giving them a dedicated channel where they could collaborate with the fellows, discuss ideas, conduct meetings, and share files.

Employers can buy high-end video conferencing tools to help employees do seamless meetings with their colleagues in a remote environment. Also, when it comes to setting up an office at home, employees should have all the equipment such as chargers, headphones, handsfree, notepads, etc. that are required for productive learning environments.

  1. Fully Equipped Meeting Rooms

The meeting rooms in the office should be fully equipped with all the tools and software that could help the remote worker make calls and meetings with co-located ones so that easy communication could be done. This will help eliminate the risk of time wastage of the employees that are working remotely and are not connecting due to issues with the internet connection or cables in the meeting rooms. For seamless communication across, it is crucial to have a booking system where meetings could be conducted seamlessly.

  1. Use "flex-desking"

For hybrid employees, one method is flex desking in which the hybrid employees could book the desk before coming. They can book a desk with all the needs and can bring their system to come and work seamlessly. A flexible desking facility is critical to maximizing the usage of resources in a highly efficient manner. A seamless desk booking system helps the employees and employers both so that the employees do not waste their time coming and choosing an appropriate desk for them to work.

  1. Efficient Utilization of Workspaces

Co-located workers can be given different desks for different types of tasks. For instance, if they want to conduct meetings with clients to remote employees, they can go to the conference rooms and book meetings beforehand. When there are multiple workspaces for co-located employees for different tasks it becomes easy to collaborate and communicate with the remote employees.

Seamless Virtual Learning Environment 

Similarly, when it comes to a learning environment for students, there should be a curriculum and workplace so that the message could be conveyed to students the way it is expected. The following are some steps to make the learning environment efficient for students.

  • Virtual classrooms should be equipped with all the necessary tools and extensions that help make the sessions highly interactive with the students and the educator also get to know the activities the students are doing.
  • The audio or video meeting could be conducted to make sessions interactive enough to contribute to enhanced learning of students.
  • You can record the lessons and share them with students afterward so that they can take notes from them at any time.
  • The educators and staff could be given training and support to conduct highly interactive sessions with students and make a successful virtual learning environment.
  • Webinars could be conducted with the teams to convey the tips and tricks of conducting successful live sessions with students and engage them in the best possible ways.
  • The educators could be given training in conducting the virtual environment at home. 
  • Learning from home is a new and different experience for students so educators make every possible effort to make it very healthy and charged for them.
  • Stay connected with them during the sessions as well as during exams to make sure the purpose of a subject is fulfilled entirely.
  • Motivation lectures could be given to students.
  • The educators could be given exposure to use the latest tools and software that can enhance the engagement of students and educators. 

The guide delivers the best tips and ideas to make the virtual working and learning environment successful for the employees and students. The challenges of COVID can be mitigated in the best possible ways.


How to Set up a Remote Learning Workspace in 4 Easy Steps

The article describes four easy steps to set up a remote learning workspace that can make learning easy and success possible for each employee of an organization.

find your workspace

With the emergence of COVID-19, the organizations were in need of rapid transformation of all the business operations and activities. The remote work came into being to keep the operations continue even during lockdown situations all over the world. The organizations shifted to work from home and therefore faced certain challenges when it comes to remote work. Organizations are doing their best to make sure that the employees work seamlessly without any distraction or lack of communication. Similarly, online learning also suffered. The distance learning workspace for students has got very challenging. It is critically important for the education sector to create a workspace at home for students.

When it comes to organizations, one important thing is that they need to deal with workers of different types. As workers are of different nature, their needs also vary and it becomes even harder when it comes to providing all the facilities in an online environment. So first we will be looking at different types of workers and their different needs and then take into consideration the steps for setting up a space for distance learning and distance learning workspace ideas.

Types of Remote Workers


Wherever your employees work, it is important to support the needs of each employee. Also to ensure that the productivity of employees remains unaffected, it is crucial to provide them with all the equipment and facilities they need. So let’s first look at different types of workers and their needs and how remote work could be made more seamless for them. 

  1. Co-located

The first type of worker is a co-located one who always loves to work from the office. Even in some areas of the world, the government allowed 25% of employees to work from the office and all others to work from home. In that case, some co-located workers preferred working from the office. They love to work with their coworkers and ensure face-to-face interaction with them instead of just doing video conferencing by sitting at home. No matter if this type of worker is part of some hybrid team or the one working from the office entirely.

  1. Remote

The second type of worker is remote who finds work from home more comfortable instead of coming to the office to work. They do not prefer the traditional work environment and are location-independent. They like to interact with others through videos, calls, and meetings instead of face-to-face conversations.


  1. Hybrid

The third type of workers is hybrid which means that they belong to the category of both remote and co-located workers. They can spend the day working at the office and the other day at home. Hybrid employees are able to work in any environment and wherever they are, they used to be very productive irrespective of the workspace. They can adapt to calls and videos for meeting purposes and can also work from an office with face-to-face interactions. They know how to create a virtual learning space at home and adjust the work requirement at the office as well.

Workplaces should be Supportive 

Workplaces should be built in such a way that they support workers of different types and nature. The needs of each employee vary that could be with respect to the equipment they require or the nature of the job they do. Another aspect is the experience. If the employee is highly experienced he would have more demands as compared to the fresh employees. Therefore, it is the responsibility of the organization to take into account this perspective of dealing with employees to ensure enhanced employee retention.

For instance, if we talk about the co-located workers, then they would need all the equipment and the meeting rooms should be designed in such a way that space doesn’t get congested. It could be difficult for the employees to work in less space. The meeting rooms should also be well-equipped so that if the workers from the office are connecting with the ones who are at home, the meeting could be conducted seamlessly with workers as well as with the clients.

Hybrid workers could be heavy on the employers and the reason is that there the employers are supposed to provide the facilities in both offices as well as online. For example, a worker uses one desk and does not come consistently. In any case, that desk could not be given to anyone else as all the equipment of that worker is on that desk. Therefore it becomes difficult for employers to facilitate hybrid employees as compared to co-located or remote employees.

Set up a Remote Learning Workplace in Easy Steps

Below are the steps to setting up a space for distance learning that you can follow.

  1. Creating spaces for face-to-face conversations

Employees should also take into consideration the actions that help in remote learning set up at home. As in-home, there are certain distractions and the face-to-face conversation cannot be done with co-workers and the teams with which you use to collaborate on a daily basis while working from the office. When it comes to remote work, it becomes crucial to establish a virtual office space set up that helps workers work easily. The face-to-face conversation thus could be made easy for them by giving them a dedicated channel where they could collaborate with the fellows, discuss ideas, conduct meetings, and share files.

Employers can buy high-end video conferencing tools to help employees do seamless meetings with their colleagues in a remote environment. Also, when it comes to setting up an office at home, employees should have all the equipment such as chargers, headphones, handsfree, notepads, etc. that are required for productive learning environments.

  1. Fully Equipped Meeting Rooms

The meeting rooms in the office should be fully equipped with all the tools and software that could help the remote worker make calls and meetings with co-located ones so that easy communication could be done. This will help eliminate the risk of time wastage of the employees that are working remotely and are not connecting due to issues with the internet connection or cables in the meeting rooms. For seamless communication across, it is crucial to have a booking system where meetings could be conducted seamlessly.

  1. Use "flex-desking"

For hybrid employees, one method is flex desking in which the hybrid employees could book the desk before coming. They can book a desk with all the needs and can bring their system to come and work seamlessly. A flexible desking facility is critical to maximizing the usage of resources in a highly efficient manner. A seamless desk booking system helps the employees and employers both so that the employees do not waste their time coming and choosing an appropriate desk for them to work.

  1. Efficient Utilization of Workspaces

Co-located workers can be given different desks for different types of tasks. For instance, if they want to conduct meetings with clients to remote employees, they can go to the conference rooms and book meetings beforehand. When there are multiple workspaces for co-located employees for different tasks it becomes easy to collaborate and communicate with the remote employees.

Seamless Virtual Learning Environment 

Similarly, when it comes to a learning environment for students, there should be a curriculum and workplace so that the message could be conveyed to students the way it is expected. The following are some steps to make the learning environment efficient for students.

  • Virtual classrooms should be equipped with all the necessary tools and extensions that help make the sessions highly interactive with the students and the educator also get to know the activities the students are doing.
  • The audio or video meeting could be conducted to make sessions interactive enough to contribute to enhanced learning of students.
  • You can record the lessons and share them with students afterward so that they can take notes from them at any time.
  • The educators and staff could be given training and support to conduct highly interactive sessions with students and make a successful virtual learning environment.
  • Webinars could be conducted with the teams to convey the tips and tricks of conducting successful live sessions with students and engage them in the best possible ways.
  • The educators could be given training in conducting the virtual environment at home. 
  • Learning from home is a new and different experience for students so educators make every possible effort to make it very healthy and charged for them.
  • Stay connected with them during the sessions as well as during exams to make sure the purpose of a subject is fulfilled entirely.
  • Motivation lectures could be given to students.
  • The educators could be given exposure to use the latest tools and software that can enhance the engagement of students and educators. 

The guide delivers the best tips and ideas to make the virtual working and learning environment successful for the employees and students. The challenges of COVID can be mitigated in the best possible ways.


If you have enough space at home, it is better to convert it into a separate work space. So the very first thing for you to work remotely is to find a workspace that is dedicated for you to work instead of sitting in the living room or bedroom. Find the best place at home that can serve as your work setup. Some workers that are new to remote work often struggle with the kids, pets, roommates, and some distractions at home.

To mitigate these challenges, the best way is to find a dedicated place for yourself where you could easily balance your work life and entertainment life. It is also important to focus on your core tasks and not end up giving extra time to complete them at the end of the day.

Try to avoid deciding on a workplace where people often walk around and congregate in the TV area and kitchen. One of the home office setup ideas is that you find a peaceful place where you have less distractions and sufficient privacy to attend your zoom meetings and calls without any background noise. Doesn't matter even if you have a very small space, you can even have the best desk setup for two monitors for you that increases your work productivity and isolation to focus.

Lighting that Increases your Work Productivity

It is always important to focus on the lighting of the room you are working in. You are supposed to spend some 8 to 9 hours in one light and that should be comfortable for your eyes and mind. Natural light is the best option to have when you are working from home. When it comes to increasing productivity at work, natural light helps you decrease drowsiness. If you don't have access to natural light, you can set your desk light to a natural one. This is your responsibility to have the best home office setup for productivity.

Keep Your
Workspace Clean
and Organized

Your workplace productivity is often affected due to the cluttered desk. One of the important things to remember to have the best desk setup for home office
is that the more organized your setup is, the more your work productivity will be.

When the desk is cluttered, it becomes very difficult to find the things and arrange them when you need them. And it becomes very difficult to have them when you need them immediately and you look here and there to get them, but it tends to waste so much of your time. To avoid this inconvenience, it is always better to organize your desk before you get started on the work.

It is one of the best tips to work from home.

A neat and clean workspace always motivates you to work without any distraction and makes access easy to each and everything that is present and
is actually required to be on your desk.

When a workspace is clean, it also helps you reduce anxiety and stress. It is therefore important to know how you can arrange your desk and declutter your workspace. The very first thing is that you reduce the use of paper. And instead of physical material like papers, you can use high-end home office productivity tools, such as Evernote or Google Drive, etc, to keep all your notes organized, as well as saved on the drive.

You can access the documents with one click. For this, you do not need to run here or there or waste your time finding the document you want immediately. All the documents whether it would be a Word file, a Google sheet, a spreadsheet, or any folder, you can easily access on your computer and make edits without any delay. This saves much of your time, as well as keeps your workspace neat and clean.

Secondly, always keep the things you need regularly while working. The stuff such as your mouse, your charger, your mobile phone, notepads, and headphones, etc. could be kept organized on your desk.

Colors and Greenery

Colors always play a vital role in freshening your mood. Similarly, when it comes to your work productivity, it is very important that you have the colors around you that could impact your mood and work productivity. Surround yourself with the greens and blues that could help you increase your productivity and help you work peacefully. We are always motivated towards work when the stuff around us calms us. It actually has a major role in giving you more hands at work. So make sure that your workspace is giving you the good vibes that can actually help you to work happily in a remote environment.

Place some green plants around your desk or table, put some photo frames and colorful pieces of art that you have made. Choose the best home office layout for productivity and make a setup in your house that serves the purpose of ultimate work culture and vibe. It will not only help you focus on core activities and tasks but also motivate the team members with your energy level. Make your work from home more exciting and productive with these simple yet affordable ideas.

Drink Plenty of Water

While working remotely, you are constantly sitting in one place and so it is important to keep yourself very hydrated. Even mild dehydration can affect your work. In men, it results in a decrease in cognitive performance whereas, in women, it degrades your mood. So make sure to java a water bottle with you all the time you are working and drink it often.

You have to find a bottle in which your water remains hot or cool accordingly and you do not have to visit the kitchen again and again to have it. Put one big bottle on your table to use throughout the day. You can also add some fruits or vegetables to it to make it a refreshing drink for yourself.

Focus on your Ergonomics

Remote workers usually spend more time and work for longer hours. Amid so, at least 6 to 9 hours are spent every day. During excessive work and sitting, it is important to focus on your ergonomics as well. Sitting for hours on a desk and table can affect the muscles of your back, neck, and shoulders so make sure that you keep yourself physically fit during remote work.

It is important for you to have a suitable setup. Choose the best chair and table for yourself where you are supposed to spend a significant amount of time on a daily basis. Choose a chair that has solid lumbar support and the desk is also according to your height. Your chair should be adjustable in height so that you could balance it according to your desk height.

Adjust your mouse and laptop in such a way that you could naturally see forward. Your neck should not bend while working, sit straight to keep your back straight all the time. You can go and choose the best work from home essentials. Not only this, you need to have some home office productivity tools that could help you work seamlessly and automatically in certain activities.

This article gives an answer to a very common question, how to make home office more productive? So set up a home office for remote work now by following the given guidelines.