Guide TO remote work policy checklist

July 15, 2022

In one way or another, the past two years have shown us that remote work is here to stay. In fact, a recent study found that 9 out of 10 companies are switching to a hybrid work model that will stay in place. This makes it more important than ever for employers to have a clear policy about working from home that spells out the rules.

In this article, we'll give you a remote work policy checklist to help you do just that. First, we'll talk about what a remote work policy is for. Then, we'll talk about how to write a clear, all-encompassing policy that helps employees work better, feel better, and work together.

What is a policy for working from home?

A policy for working from home is an agreement that spells out what is expected and how to do it. This includes who can work from home, what they should do, and how their work will be evaluated. A policy for working from home should also say what tools and help are available to workers.

If your company has remote or hybrid work options, you should write and implement a complete policy that covers all aspects of working from home. This will help your employees know what you want them to do and keep you from having to deal with any disagreements or misunderstandings.

Here are some questions you might want to think about before writing your policy:

  • Which jobs can be done well from a far away location? What parts can't?
  • How will you keep track of the hours that remote workers put in? How will you make sure that your hourly workers don't put in too much extra time?
  • Which rules do workers have to follow when they work from home? Dress code? Set times?
  • What about services and tools? Will you pay for some of their internet and electricity bills? Will you give laptops to people who work from home?
  • What tools and software will your workers need to do their jobs? How will you make sure they can use everything they need? What steps will you take to keep yourself safe?
  • How will your workers talk to each other and work together?
  • How will you judge how well something works?

What a policy on working from home? 

A remote work policy has a simple goal: to make sure that business runs smoothly even when employees aren't in the office. You want to make sure that remote workers understand the rules and expectations they need to follow, so they know what is expected of them and how they will do their jobs. This will help your remote employees know what their rights are and what rules they need to follow.

The end goal is to get the most out of your remote workers while minimising the risks that come with working away from the office. For example, your policies for employees who work from home should make it clear if they need to work during certain hours or if they can plan their day around their own needs.

Your policy should also spell out what you expect in terms of communication, equipment, and security. By setting up a clear framework, you can manage your employees' expectations from the start and make it easier to get them engaged and productive.

Policy on working from home Samples

You need to cover a few key points in your policy for remote work, as we will see in a moment with our remote work policy checklist. But how much control you have and what kind of information you share will depend on your own internal standards. It will also depend on what kind of policy you are putting in place for people who work from home.

Here are some examples of policies that let people work from home:

  • Strict policy: remote workers must stick to a strict work schedule, with closely watched start and end times and breaks.
  • Ad hoc policy: When an employee occasionally works from home when it makes sense or is helpful to do so. Managers usually have the freedom to say yes or no to requests to work from home.
  • Employees are given a set number of days per month when they can work from home. This is called an allowance-based policy. Employees are expected to plan their work days from home carefully so they don't miss any important meetings or events at the office.
  • Employees can work from home as much as they want and can come into the office whenever they want.

Checklist for Remote Work Policy: Rules for Working from Home

Now, let's look at a remote work policy checklist that will help you figure out the rules you want to set up. These are just a few examples of things you should include. Make sure that your employee handbook for people who work from home has all of your policies.

  1. Set up working hours and a way to keep track of time

Setting work hours for people who work from home should be the first thing on your working from home policy checklist. You need to say if employees need to be available during set hours or if they can make their own schedules. If you offer flexible schedules, you need to tell your staff how to let you know when they are available (calendars, Slack status etc.). This will depend on what kind of business you have.

You also need to say how time will be kept track of. Will you use software to track and record the hours you work? How about time off? This will depend on your payroll needs and whether you have full-time or part-time workers.

  1. Define Tools & Equipment

The next thing you need to say in your policy is what software and tools you will give to remote workers who work from home. You need to make sure your remote workers have the right technology so they can do their jobs from home. Your employees also need to know how to work with each other and talk to their bosses. The latest software for remote workers includes tools for video conferencing, communicating, and managing.

Also, think about what equipment you will offer to help. Does everyone have access to a computer and the internet at home? Will you give remote workers equipment or pay them? What rules will you set for how company equipment should be used?

With the right software, equipment, and tools, your employees can make the most of their home office and still feel like they are part of the team, no matter where they are.

  1. Make it clear which company policies will be followed

It's important to be clear about which general rules, regulations, and policies will still apply to workers who do their jobs from home.

Policies and resources of the company that should still apply no matter where they are:

  • Code of Conduct
  • Policy on Attendance
  • Code of Ethics for Professionals
  • Sick Time
  • Sexual Harassment Policy
  • Agreement to Keep Things Secret
  • Setting up the right policy for people to work from home

Let's end by looking at a few best practices you should think about when writing your employee handbook for your work-from-home policy. This will help you write a policy that is both useful and effective, so that you can keep the same standards in every workplace.

  • Be as clear as you can

This document will set the rules and guidelines for people who work from home, so you should be as clear and direct as possible. Use real-world examples to help your employees understand your standards and goals.

Include a few tips on how to work from home so that your employees can create a healthy, focused, and productive work environment that will last. For example, making a specific place to work, taking regular breaks, and talking to their teammates often.

  • Make sure you enforce your policies consistently

Workers who aren't in the office should do the same amount and quality of work as those who are, and you should hold everyone on the team accountable, no matter where they are.

Lastly, make sure you look over your policy for working from home often and make changes as needed. This will help you adjust to changes in your life and in how technology works. It will also help you make sure you follow any changes to state or federal laws about hiring and firing.

What are the requirements for working remotely?

At a bare minimum, most people will need reliable high-speed internet, a computer, and a phone to work from home. Some remote jobs require certain upload and download speeds, typically anywhere between five and 15 MBPS, and will usually include those requirements in the job description.

How do you create a work from home policy?

  • Establish a Clear Purpose
  • Define the Scope
  • Outline the Work-From-Home Request Process
  • Explain the Approval Process
  • Set Admissible Work-From-Home Days
  • List Acceptable Reasons to Work From Home
  • Designate specific Working Hours

How do I prepare employees for remote work?

  • Dedicated office space
  • Invest in creating a conducive work environment
  • Dress like you are at work
  • Have a plan
  • Stay on task
  • Set office hours
  • Eat-in your regular dining area
  • Hit the playlist for inspiration

How do you set clear expectations for remote employees?

  • Set immediate and clear expectations
  • Document your communication strategy
  • Engage as often as possible
  • Schedule regular team meetings
  • Be transparent
  • Build a strong rapport with each team member
  • Use technology to overcome geographic boundaries

Can you allow some employees to work from home and not others?

Yes. Even if workers want to work from home, they don’t control that decision. The company does, for the most part. Workers have a very limited right under the law to refuse work even if they consider the job to be hazardous to their health. 

What is a remote work agreement?

A remote work agreement is not designed as an alternative for satisfying an employee’s dependent care or other personal responsibilities. A remote work agreement allows an employee to work from home, or other approved remote location, for all or a part of the employee’s regular workweek. 

What is temporarily remote?

Temporarily remote work is to work from home on temporary basis due to sickness or COVID-19 symptoms. The staff who suffer from symptoms of COVID-19 can take temporarily remote work. 

Guide TO remote work policy checklist

In this article, we'll give you a remote work policy checklist to help you do just that. First, we'll talk about what a remote work policy is for.

find your workspace

In one way or another, the past two years have shown us that remote work is here to stay. In fact, a recent study found that 9 out of 10 companies are switching to a hybrid work model that will stay in place. This makes it more important than ever for employers to have a clear policy about working from home that spells out the rules.

In this article, we'll give you a remote work policy checklist to help you do just that. First, we'll talk about what a remote work policy is for. Then, we'll talk about how to write a clear, all-encompassing policy that helps employees work better, feel better, and work together.

What is a policy for working from home?

A policy for working from home is an agreement that spells out what is expected and how to do it. This includes who can work from home, what they should do, and how their work will be evaluated. A policy for working from home should also say what tools and help are available to workers.

If your company has remote or hybrid work options, you should write and implement a complete policy that covers all aspects of working from home. This will help your employees know what you want them to do and keep you from having to deal with any disagreements or misunderstandings.

Here are some questions you might want to think about before writing your policy:

  • Which jobs can be done well from a far away location? What parts can't?
  • How will you keep track of the hours that remote workers put in? How will you make sure that your hourly workers don't put in too much extra time?
  • Which rules do workers have to follow when they work from home? Dress code? Set times?
  • What about services and tools? Will you pay for some of their internet and electricity bills? Will you give laptops to people who work from home?
  • What tools and software will your workers need to do their jobs? How will you make sure they can use everything they need? What steps will you take to keep yourself safe?
  • How will your workers talk to each other and work together?
  • How will you judge how well something works?

What a policy on working from home? 

A remote work policy has a simple goal: to make sure that business runs smoothly even when employees aren't in the office. You want to make sure that remote workers understand the rules and expectations they need to follow, so they know what is expected of them and how they will do their jobs. This will help your remote employees know what their rights are and what rules they need to follow.

The end goal is to get the most out of your remote workers while minimising the risks that come with working away from the office. For example, your policies for employees who work from home should make it clear if they need to work during certain hours or if they can plan their day around their own needs.

Your policy should also spell out what you expect in terms of communication, equipment, and security. By setting up a clear framework, you can manage your employees' expectations from the start and make it easier to get them engaged and productive.

Policy on working from home Samples

You need to cover a few key points in your policy for remote work, as we will see in a moment with our remote work policy checklist. But how much control you have and what kind of information you share will depend on your own internal standards. It will also depend on what kind of policy you are putting in place for people who work from home.

Here are some examples of policies that let people work from home:

  • Strict policy: remote workers must stick to a strict work schedule, with closely watched start and end times and breaks.
  • Ad hoc policy: When an employee occasionally works from home when it makes sense or is helpful to do so. Managers usually have the freedom to say yes or no to requests to work from home.
  • Employees are given a set number of days per month when they can work from home. This is called an allowance-based policy. Employees are expected to plan their work days from home carefully so they don't miss any important meetings or events at the office.
  • Employees can work from home as much as they want and can come into the office whenever they want.

Checklist for Remote Work Policy: Rules for Working from Home

Now, let's look at a remote work policy checklist that will help you figure out the rules you want to set up. These are just a few examples of things you should include. Make sure that your employee handbook for people who work from home has all of your policies.

  1. Set up working hours and a way to keep track of time

Setting work hours for people who work from home should be the first thing on your working from home policy checklist. You need to say if employees need to be available during set hours or if they can make their own schedules. If you offer flexible schedules, you need to tell your staff how to let you know when they are available (calendars, Slack status etc.). This will depend on what kind of business you have.

You also need to say how time will be kept track of. Will you use software to track and record the hours you work? How about time off? This will depend on your payroll needs and whether you have full-time or part-time workers.

  1. Define Tools & Equipment

The next thing you need to say in your policy is what software and tools you will give to remote workers who work from home. You need to make sure your remote workers have the right technology so they can do their jobs from home. Your employees also need to know how to work with each other and talk to their bosses. The latest software for remote workers includes tools for video conferencing, communicating, and managing.

Also, think about what equipment you will offer to help. Does everyone have access to a computer and the internet at home? Will you give remote workers equipment or pay them? What rules will you set for how company equipment should be used?

With the right software, equipment, and tools, your employees can make the most of their home office and still feel like they are part of the team, no matter where they are.

  1. Make it clear which company policies will be followed

It's important to be clear about which general rules, regulations, and policies will still apply to workers who do their jobs from home.

Policies and resources of the company that should still apply no matter where they are:

  • Code of Conduct
  • Policy on Attendance
  • Code of Ethics for Professionals
  • Sick Time
  • Sexual Harassment Policy
  • Agreement to Keep Things Secret
  • Setting up the right policy for people to work from home

Let's end by looking at a few best practices you should think about when writing your employee handbook for your work-from-home policy. This will help you write a policy that is both useful and effective, so that you can keep the same standards in every workplace.

  • Be as clear as you can

This document will set the rules and guidelines for people who work from home, so you should be as clear and direct as possible. Use real-world examples to help your employees understand your standards and goals.

Include a few tips on how to work from home so that your employees can create a healthy, focused, and productive work environment that will last. For example, making a specific place to work, taking regular breaks, and talking to their teammates often.

  • Make sure you enforce your policies consistently

Workers who aren't in the office should do the same amount and quality of work as those who are, and you should hold everyone on the team accountable, no matter where they are.

Lastly, make sure you look over your policy for working from home often and make changes as needed. This will help you adjust to changes in your life and in how technology works. It will also help you make sure you follow any changes to state or federal laws about hiring and firing.

What are the requirements for working remotely?

At a bare minimum, most people will need reliable high-speed internet, a computer, and a phone to work from home. Some remote jobs require certain upload and download speeds, typically anywhere between five and 15 MBPS, and will usually include those requirements in the job description.

How do you create a work from home policy?

  • Establish a Clear Purpose
  • Define the Scope
  • Outline the Work-From-Home Request Process
  • Explain the Approval Process
  • Set Admissible Work-From-Home Days
  • List Acceptable Reasons to Work From Home
  • Designate specific Working Hours

How do I prepare employees for remote work?

  • Dedicated office space
  • Invest in creating a conducive work environment
  • Dress like you are at work
  • Have a plan
  • Stay on task
  • Set office hours
  • Eat-in your regular dining area
  • Hit the playlist for inspiration

How do you set clear expectations for remote employees?

  • Set immediate and clear expectations
  • Document your communication strategy
  • Engage as often as possible
  • Schedule regular team meetings
  • Be transparent
  • Build a strong rapport with each team member
  • Use technology to overcome geographic boundaries

Can you allow some employees to work from home and not others?

Yes. Even if workers want to work from home, they don’t control that decision. The company does, for the most part. Workers have a very limited right under the law to refuse work even if they consider the job to be hazardous to their health. 

What is a remote work agreement?

A remote work agreement is not designed as an alternative for satisfying an employee’s dependent care or other personal responsibilities. A remote work agreement allows an employee to work from home, or other approved remote location, for all or a part of the employee’s regular workweek. 

What is temporarily remote?

Temporarily remote work is to work from home on temporary basis due to sickness or COVID-19 symptoms. The staff who suffer from symptoms of COVID-19 can take temporarily remote work. 

If you have enough space at home, it is better to convert it into a separate work space. So the very first thing for you to work remotely is to find a workspace that is dedicated for you to work instead of sitting in the living room or bedroom. Find the best place at home that can serve as your work setup. Some workers that are new to remote work often struggle with the kids, pets, roommates, and some distractions at home.

To mitigate these challenges, the best way is to find a dedicated place for yourself where you could easily balance your work life and entertainment life. It is also important to focus on your core tasks and not end up giving extra time to complete them at the end of the day.

Try to avoid deciding on a workplace where people often walk around and congregate in the TV area and kitchen. One of the home office setup ideas is that you find a peaceful place where you have less distractions and sufficient privacy to attend your zoom meetings and calls without any background noise. Doesn't matter even if you have a very small space, you can even have the best desk setup for two monitors for you that increases your work productivity and isolation to focus.

Lighting that Increases your Work Productivity

It is always important to focus on the lighting of the room you are working in. You are supposed to spend some 8 to 9 hours in one light and that should be comfortable for your eyes and mind. Natural light is the best option to have when you are working from home. When it comes to increasing productivity at work, natural light helps you decrease drowsiness. If you don't have access to natural light, you can set your desk light to a natural one. This is your responsibility to have the best home office setup for productivity.

Keep Your
Workspace Clean
and Organized

Your workplace productivity is often affected due to the cluttered desk. One of the important things to remember to have the best desk setup for home office
is that the more organized your setup is, the more your work productivity will be.

When the desk is cluttered, it becomes very difficult to find the things and arrange them when you need them. And it becomes very difficult to have them when you need them immediately and you look here and there to get them, but it tends to waste so much of your time. To avoid this inconvenience, it is always better to organize your desk before you get started on the work.

It is one of the best tips to work from home.

A neat and clean workspace always motivates you to work without any distraction and makes access easy to each and everything that is present and
is actually required to be on your desk.

When a workspace is clean, it also helps you reduce anxiety and stress. It is therefore important to know how you can arrange your desk and declutter your workspace. The very first thing is that you reduce the use of paper. And instead of physical material like papers, you can use high-end home office productivity tools, such as Evernote or Google Drive, etc, to keep all your notes organized, as well as saved on the drive.

You can access the documents with one click. For this, you do not need to run here or there or waste your time finding the document you want immediately. All the documents whether it would be a Word file, a Google sheet, a spreadsheet, or any folder, you can easily access on your computer and make edits without any delay. This saves much of your time, as well as keeps your workspace neat and clean.

Secondly, always keep the things you need regularly while working. The stuff such as your mouse, your charger, your mobile phone, notepads, and headphones, etc. could be kept organized on your desk.

Colors and Greenery

Colors always play a vital role in freshening your mood. Similarly, when it comes to your work productivity, it is very important that you have the colors around you that could impact your mood and work productivity. Surround yourself with the greens and blues that could help you increase your productivity and help you work peacefully. We are always motivated towards work when the stuff around us calms us. It actually has a major role in giving you more hands at work. So make sure that your workspace is giving you the good vibes that can actually help you to work happily in a remote environment.

Place some green plants around your desk or table, put some photo frames and colorful pieces of art that you have made. Choose the best home office layout for productivity and make a setup in your house that serves the purpose of ultimate work culture and vibe. It will not only help you focus on core activities and tasks but also motivate the team members with your energy level. Make your work from home more exciting and productive with these simple yet affordable ideas.

Drink Plenty of Water

While working remotely, you are constantly sitting in one place and so it is important to keep yourself very hydrated. Even mild dehydration can affect your work. In men, it results in a decrease in cognitive performance whereas, in women, it degrades your mood. So make sure to java a water bottle with you all the time you are working and drink it often.

You have to find a bottle in which your water remains hot or cool accordingly and you do not have to visit the kitchen again and again to have it. Put one big bottle on your table to use throughout the day. You can also add some fruits or vegetables to it to make it a refreshing drink for yourself.

Focus on your Ergonomics

Remote workers usually spend more time and work for longer hours. Amid so, at least 6 to 9 hours are spent every day. During excessive work and sitting, it is important to focus on your ergonomics as well. Sitting for hours on a desk and table can affect the muscles of your back, neck, and shoulders so make sure that you keep yourself physically fit during remote work.

It is important for you to have a suitable setup. Choose the best chair and table for yourself where you are supposed to spend a significant amount of time on a daily basis. Choose a chair that has solid lumbar support and the desk is also according to your height. Your chair should be adjustable in height so that you could balance it according to your desk height.

Adjust your mouse and laptop in such a way that you could naturally see forward. Your neck should not bend while working, sit straight to keep your back straight all the time. You can go and choose the best work from home essentials. Not only this, you need to have some home office productivity tools that could help you work seamlessly and automatically in certain activities.

This article gives an answer to a very common question, how to make home office more productive? So set up a home office for remote work now by following the given guidelines.